HANDBOOK

You’ve been selected to the European Computer Summer School! Congratulations!

Here are the steps you need to undertake to be able to join us:

0. Certificate of admission / letter of invitation

You should have received a soft copy of this letter along with the notification of the selection outcome. If this is not the case, please contact us. Note that this letter of invitation serves as certificate of residence as well, as the residence you will stay at is state on the document.  In case the relevant authorities expressly request an original copy of this document, please let me know your postal address.

1. Commitment

Please let us know as soon as possible, by email, that you are ready to join the Summer School. Let us know if you have special needs (disabilities, special diet, …).

2. Apply to a short-stay “Schengen” visa (“visa C”)

Please get in touch with the French Embassy / Consulate nearest to your current place of residence to list down supporting documents needed to apply for short-stay visas (“Schengen visas”), if applicable. Do not delay application to the French visa, as this can take up to 2 month in some countries. Do not hesitate to give my contact details to the French embassy / consulate to support your application in case they need some clarifications. A certain number of nationalities are exempt from the short-stay visa requirement to enter the Schengen Area. EC3S participants benefit from a full health & accident coverage.

3. Payment of participation fees

Once selected, you are requested to pay applicable Participation costs by wire transfer. Detail of payment are provided in this form, a form you should send back once the payment is done.  Payment deadline is 10/06/2016. Participation is only confirmed when this fee is received. For conditions applicable to cancellation of participation, please refer to the terms & conditions.

IMPORTANT: please state carefully on the wire transfer your full name and mention “Summer School programme FST”

IMPORTANT: in case you need an invoice, let us know before payment.

4. Flight booking

We don’t have partnerships with travel agencies; flight booking and travel arrangement are your own responsibility. We advise you to book your flight ticket as early as possible. International travels are not included in the Participation costs. We strongly advice you to carefully plan you arrival to make sure you arrive in Saint Etienne on Saturday 25/06 or Sunday 26/06. (see programme here).

5. Travel tips

> Coming to Saint-Etienne from Paris (“Paris Charles de Gaulle”, CDG) =

Don’t forget to bring some cash in Euros (at least 200 € for travel expenses). From Paris Charles de Gaulle airport (CDG) , you can either:

>> take the subway to the train station “Paris Gare de Lyon” to go directly to Saint Etienne. There are usually 2 or 3 direct journeys from “Paris Gare de Lyon” to  the city of Saint Etienne. It takes 2h45 and cost vary significantly depending on time of departure and date of booking, from € 50 to € 100 .

>> or directly take a train to Lyon Part-Dieu from Paris Charles de Gaulle airport (there is a train station in the airport). The journey takes 2h and cost vary significantly depending on time of departure and date of booking, from € 50 to € 120. When you’re in Lyon Part-Dieu, take another regional train (“TER“) to Saint Etienne (“Saint Etienne Chateaucreux“). There is a train running every 30 minutes, the journey takes 45 minutes and cost around € 12.

N.B. Train tickets can be purchased upon arrival directly at the train station by cash or online (and delivered to your home country). Train tickets are usually available only 3 months before the date of departure. If you book online, don’t forget to print the ticket or reference number.

> Coming to Saint-Etienne from Lyon (“Lyon Saint Exupéry“, LYS)

Don’t forget to bring some cash in Euros (at least 200 € for travel expenses). From “Lyon Saint Exupéry” airport (LYS), you must:

>> Then take the Rhonexpress train from Lyon airport to the train station “Lyon Part-Dieu“, the journey takes 30 minutes and cost around 15 €.

>> When you’re in Lyon Part-Dieu, take another regional train (“TER“) to Saint Etienne (“Saint Etienne Chateaucreux“). There is a train running every 30 minutes, the journey takes 45 minutes and cost around 12 €.

The summer school facilitator will pick you up at the train station. Please let us know planned date & time by filling this form:

Local travel cost to Saint Etienne train station are not included in the Participation costs.

6.Accomodation

Participants will be housed at the residence Le Littré , situated at 15’ by tramway from EC3S teaching venue. Participants will benefit from private rooms, including bed linen and tableware. Cleaning services before departure is provided.

Important note : Always carry a copy of your passport and visa at any time when abroad in case of police control.

 

Advertisements